Financial Administrator
Financial Administrator
Job Description
Trinity United Methodist Church is Richmond’s oldest United Methodist Church (founded in 1790) but we are also a church that is vibrant, alive and new. We are located in Richmond’s West End (903 Forest Ave, Henrico County) and gather each Sunday in two unique worship services. We are young and old, newcomers and life-long members, very traditional and very modern in our worship styles; but what we all have in common and what binds us together as a community of faith is the living gospel of Jesus Christ. We are a church committed to mission both here in Metro Richmond, the US and around the world as we strive to bear the face of Christ to the world.
Trinity is a very busy church not just on Sunday but every day. We have a reputation as a welcoming church and our staff plays a crucial role in this as they strive for warm, professional, and friendly interactions with all church members, visitors and community contacts whom they serve. Maintaining this reputation of welcome, warmth, and professionalism is a priority.
Trinity is seeking a part-time Financial Administrator. The role reports to the Senior Pastor and is located at 903 Forest Avenue, Richmond, VA. It requires 25-30 hours over the course of 3-5 days per week. The ideal candidate is an experienced bookkeeper with proficiency in QuickBooks Non-Profit Online, SubSplash (Church Financial System), cash accounting, and payroll. Experience with non-profit and church accounting is preferred. This position requires attention to detail and a high level of discretion. Compensation is $20-30 per hour, depending on experience. Prorated Paid Time Off is provided as well as paid Holidays. Specific job responsibilities are described below:
Accounts receivable
•Receive, coordinate, and process all payments to the church, including checks, cash, Online payments and ACH contributions.
•Scan checks for deposit and deliver all cash deposits to the bank.
•Issue timely contribution statements to donors and respond to all inquiries.
Accounts payable 15th and 30th of each month
•Prepare invoices for payment and issue checks or ACH payments to all vendors and suppliers.
•Set up new vendors.
•Coordinate with staff/ministers and compile all credit card receipts. Monitor all church credit card purchases.
•Coordinate signers for checks.
Payroll and Human Resources
•Compile and maintain all records relating to personnel issues.
•Ascertain that all necessary paperwork is complete upon hiring and termination of employment.
•Prepare and issue paychecks on the 15th and last day of each month.
•Reconcile payroll and file payroll taxes for each pay period.
•File 941 Employer’s quarterly tax return.
•File W-2’s and 1099’s annually.
•Maintain and process staff benefits: Health Care, Dental and Pension Funds.
•Act as liaison between employees, Staff Parish Relations Committee and providers.
Reconciliations
•Reconcile all bank statements.
•Analyze restricted funds, report balances to the proper staff member or committee and pay out as necessary.
Pledges
•Enter, maintain, and report pledge information.
•Confirm pledges with donors.
Donor-Restricted Accounts
•Properly record and analyze all activity associated with donor-restricted giving, including special offerings, memorial garden, the Trinity Foundation, building, trustees, missions, Capital Campaign and more.
•Maintain records for donor gifts, corresponding spending, and donor-restricted accounts on the church balance sheet.
Reports
•Prepare monthly profit & loss and balance sheet statements.
•Prepare monthly trustees report.
•Monthly Journal Entries
•Prepare reports for annual UMC conference.
•Prepare other reports as requested by Finance Chair, Treasurer, staff and clergy.
Annual Financial Review
•Provide all information requested for annual financial review by third-party accounting firm.
Budget
•Annually assist Finance Chair with collection of information for budget development
•Set up budget in Quickbooks and maintain throughout the year.
Special Projects
•Assistance with various projects as they arise.
To apply, please fill out this form.
Trinity United Methodist Church is Richmond’s oldest United Methodist Church (founded in 1790) but we are also a church that is vibrant, alive and new. We are located in Richmond’s West End (903 Forest Ave, Henrico County) and gather each Sunday in two unique worship services. We are young and old, newcomers and life-long members, very traditional and very modern in our worship styles; but what we all have in common and what binds us together as a community of faith is the living gospel of Jesus Christ. We are a church committed to mission both here in Metro Richmond, the US and around the world as we strive to bear the face of Christ to the world.
Trinity is a very busy church not just on Sunday but every day. We have a reputation as a welcoming church and our staff plays a crucial role in this as they strive for warm, professional, and friendly interactions with all church members, visitors and community contacts whom they serve. Maintaining this reputation of welcome, warmth, and professionalism is a priority.
Trinity is seeking a part-time Financial Administrator. The role reports to the Senior Pastor and is located at 903 Forest Avenue, Richmond, VA. It requires 25-30 hours over the course of 3-5 days per week. The ideal candidate is an experienced bookkeeper with proficiency in QuickBooks Non-Profit Online, SubSplash (Church Financial System), cash accounting, and payroll. Experience with non-profit and church accounting is preferred. This position requires attention to detail and a high level of discretion. Compensation is $20-30 per hour, depending on experience. Prorated Paid Time Off is provided as well as paid Holidays. Specific job responsibilities are described below:
Accounts receivable
•Receive, coordinate, and process all payments to the church, including checks, cash, Online payments and ACH contributions.
•Scan checks for deposit and deliver all cash deposits to the bank.
•Issue timely contribution statements to donors and respond to all inquiries.
Accounts payable 15th and 30th of each month
•Prepare invoices for payment and issue checks or ACH payments to all vendors and suppliers.
•Set up new vendors.
•Coordinate with staff/ministers and compile all credit card receipts. Monitor all church credit card purchases.
•Coordinate signers for checks.
Payroll and Human Resources
•Compile and maintain all records relating to personnel issues.
•Ascertain that all necessary paperwork is complete upon hiring and termination of employment.
•Prepare and issue paychecks on the 15th and last day of each month.
•Reconcile payroll and file payroll taxes for each pay period.
•File 941 Employer’s quarterly tax return.
•File W-2’s and 1099’s annually.
•Maintain and process staff benefits: Health Care, Dental and Pension Funds.
•Act as liaison between employees, Staff Parish Relations Committee and providers.
Reconciliations
•Reconcile all bank statements.
•Analyze restricted funds, report balances to the proper staff member or committee and pay out as necessary.
Pledges
•Enter, maintain, and report pledge information.
•Confirm pledges with donors.
Donor-Restricted Accounts
•Properly record and analyze all activity associated with donor-restricted giving, including special offerings, memorial garden, the Trinity Foundation, building, trustees, missions, Capital Campaign and more.
•Maintain records for donor gifts, corresponding spending, and donor-restricted accounts on the church balance sheet.
Reports
•Prepare monthly profit & loss and balance sheet statements.
•Prepare monthly trustees report.
•Monthly Journal Entries
•Prepare reports for annual UMC conference.
•Prepare other reports as requested by Finance Chair, Treasurer, staff and clergy.
Annual Financial Review
•Provide all information requested for annual financial review by third-party accounting firm.
Budget
•Annually assist Finance Chair with collection of information for budget development
•Set up budget in Quickbooks and maintain throughout the year.
Special Projects
•Assistance with various projects as they arise.
To apply, please fill out this form.
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